How can you leave meetings wasting your time? You receive the summons, and you know what it is – you’ve been there a million times before. Team update meeting will waste your time. You’re slammed with other important tasks—and a seemingly endless chit-chat “planning and updating” meeting won’t crush your goals—but it can crush your spirit.
Calendar – Calendar Some meetings can’t be postponed, even if they waste your time
You already know that some meetings cannot be avoided, even if they are a colossal waste of time. These meetings are usually what the boss feels are inspiring and golden. For this type of in-person contact – you just have to suck it up and get involved.
You can easily tolerate these meetings if you learn how to anticipate their occurrence, which is very simple – Monday morning – surprise, surprise. On your busiest, most intense work day – let’s cast a terrifying omen of doom. Let’s review everything that some employees remembered last week as inspiration for the week ahead. Not a good leadership strategy.
Here are some strategies for getting out of a meeting that you know will be ineffective or, at the very least, hurt your productivity and time.
Determine which meetings are important to attend
The following is a brief list of meetings you would like to attend; Remember that since the pandemic – meetings have permanently changed, and you have more options.
The most important meetings are those when people make choices and make the final decision. You cannot make high-stakes choices, such as launch dates or project assignments and options, by email. You want to be present when everyone is expressing their point of view or brushing off concerns. You want to be part of the solution. Remember that you can’t always predict what will happen in the meeting – you don’t want to miss out on choices that affect you. meeting frenzy
You will want to attend any meeting that gives a broad direction that you will be bound to follow. You want to have your say in these meetings. If the meeting is looking at launch dates, new projects, sales team recommendations (which can be accepted), and milestone check-ins – be there.
Attend meetings that are connection-building. If the high brass is in town – stay there. Also, take the time to build the company and employee relationship in the meeting as well. Building a relationship is a complementary but justified reason to attend a meeting. The topic may be dull or useless, but if you can improve the relationship with a significant contact by spending time with them, it’s not a dire outcome.
funnel meeting availability
It’s very easy to invite individuals to a meeting, and you don’t always need to be available. It’s fine to make your schedule public where someone can request an appointment – but you can be more selective about who has access to it. Openly revealing your calendar to everyone may be part of your business culture, but you can use more rigorous screening.
Try to funnel your meeting availability to specific days. For example, there is availability of Wednesday and Thursday meeting. To take your time and attention. Part of the screening process is for the meeting requestor to do the “homework”. Everyone will get away with it except the most fanatical.
meeting management strategy
Use the highly thought-out CEO management strategy for yourself whether you are a CEO or not. Then, ask the requesters to answer a few questions for you before agreeing to attend.
What exactly is the topic? Do you have a plan? Do you have deadlines and deadlines? Check the date and time, as well as the location. Who else will be there? At the meeting – what is your expectation for my attendance?
If the requester is only updating you, chime in quickly and ask that they include that information in the email.
Are you still having trouble saying no?
You know for sure that the meeting will take at least an hour – more if you have travel time. But, even if you can participate by Zoom, you can still do other things, and meeting hours will then be limited to an hour without much extra time driving.
See if you can hop on a quick phone call. If all of the information is covered by your “meeting management strategy” (above), you can express your happiness and say, “Hey, we’ve got all your questions and updates covered.”
Have your excuses ready, but don’t use the same one every time I’m out of town for the next two weeks – please contact me after that. Please contact me after the 15th, and we’ll set something up. Let me know if you have a solid reason. I’m leading a project like this, but I’d like to help. How can we streamline our participation in this project?
After two weeks, the requester often finds that the request has lost its urgency.
you may have to give and go
Some people waste a ton of time trying to get out of work instead of diving in and getting it done. If you spend more than a few minutes getting out of a meeting – that’s too much time. In this case, it’s easy to go and make the most of it. Don’t fall into the trap of chit-chatting later – go to the meeting, then get the job done quickly.
Inform your employer or coworkers that your time is limited
You don’t need to be harsh about it – but you can inform your employer or coworkers that your time is limited and they must meet their demands intelligently.
You can ask for “quick” information first that you’ll work on later.
Always be professional and courteous when you leave time-wasting meetings
Even competent managers and coworkers can forget that everyone has deadlines. You can gently remind attendees and bring them back to reality. A team lead or manager in particular needs to help the team personally understand the impact of their rash meeting invitations.
Be professional and courteous. You don’t want to be the manager or team member who treats workers “an average of 62 hours per month” by becoming passive-aggressive towards meetings. Unfortunately, some people start showing up late (don’t do that!), then sit back and frolic to their own devices.
Please don’t go for the worst option – because it reinforces a workplace culture in which it’s okay to ignore your coworkers and disregard other people’s time.
Be “All-In” in Your Meetings
Show up for your meetings a few minutes in advance and please the attendees. Build a good relationship and enjoy yourself and help others enjoy the meeting. But insist that the meeting start on time – each time and the information presented in the session is important. Try to contribute something valuable to each meeting.
The above methods will help you navigate, reclaim and protect your time better. As a result, you will be able to accomplish your important work better instead of rushing from meeting to meeting for no avail.
Featured Image Credits: Tima; pixels; Thank You!
How to Quit Meetings That Waste Your Time This post first appeared on Calendar.